New GTD Software Directory
GTD Software Directory – We are happy to announce that we have finally updated our GTD directory.
There are hundreds of new listings as well! Some of the exciting new features of the GTD Software Directory include:
- Website image previews
- User managed star ratings
- Login with your favorite social network account
- Free submissions for basic listings
- Paid submissions for featured and enhanced listings
- Easily search for a certain GTD Software
- Comment on the functionality of a particular software
Other GTD Software Directory Features
We know you will love this new GTD Directory. Please use it to help you become more productive!
We know this will become a valuable resource to you as you explore your productivity potential. We have included other resources besides just GTD Software. There are links to GTD trainers, blogs, and related business links to help you optimize your precious time.
Explore the GTD Software Directory!
The New GTD Software Directory is now located at http://directory.gtdsoftware.net
If you know of any listings that are not currently included, please be sure to log in and add them to our directory.
Nozbe Desktop for Windows Review
Nozbe Desktop for Windows officially launched today. I’m happy to say that I got to get my hands on an early copy of the new Nozbe Desktop software a couple weeks ago and have been using it since then. As a regular Nozbe web user, I am finding some distinct differences and some things that need to be addressed in this new software. Did I say new? Yes, it is and you can tell it has some unfinished areas. There are some amazing things that I think will carry this software to its success as well.
Let me share some things that I have found with this new Nozbe Desktop for Windows software.
First, the setup and login were really easy. I went through the pains of the early Nozbe Android release and this is far easier and more stable. After clicking on the installer, you go through the normal Windows installation process and soon after you have your nice new Nozbe icon on your desktop.
Clicking on it, the first time, you are required to login. Within seconds, the software had synced down my categories, projects, and tasks. Wow, that was easy!
Now comes the adventure. As I wade through unfamiliar territory (not ever having seen a Nozbe desktop version before), I see many similarities to the web version. However, the Nozbe Desktop for Windows software has a slightly different, more Outlook-like feel with the left ribbon for your Next Actions, Inbox, Projects, Contexts and Calendar.
The clean new screen of Nozbe Desktop for Windows
There is a big plus sign at the bottom right. Obviously this is for a new task. Here is my first problem with the new software. I strongly dislike controls being at the bottom of the screen. Everyone is used to toolbars at the top of windows. To have the new task button at the bottom right is 100% opposite of where I would look for it. Most people’s eyes on websites and software tend to look for the top left to click on something.
Okay, I can live with this so long as I have a keyboard shortcut. ctrl+N would be the logical choice. Wait, there are not shortcuts yet? I see. This is a first release. I look forward to the updates of Nozbe Desktop for Windows.
Let me go through the ribbon actions one by one.
Nozbe Desktop for Windows – Next Actions
The Next Actions section works very similar to the web version of Nozbe. This is the one area that I like a lot. It has most of the expected functionality. You can drag and drop to reorder, you can edit the tasks by clicking on them. You can quickly add multiple tasks. The one complaint here is that I don’t like the right side editing of the tasks. I am so used to editing below the task with the web version, that I find it cumbersome to move to the right each time I edit something. All-in-all the Next Actions section is a good feature of the software.
Nozbe Desktop for Windows – The Inbox
The Inbox works as expected. It is your easy collection center for adding new tasks. Keeping with GTD methodology practices, you should enter your tasks as you think of them and Nozbe Desktop for Windows shines here. Once you click the big plus sign in the bottom right, you are given an empty task line. Simply hitting the enter key saves the tasks and opens a new task entry line for you. You do not need to click the plus sign each time. It assumes naturally that you are ready for the next task immediately upon saving the previous. I like this. It makes for fast entry.
Nozbe Desktop for Windows - Entering Tasks
One slight comment about entering tasks, is that I don’t find the written shortcuts (such as #projectname) that you can write inline on the tasks to be working in all cases. It seems to work for the project name, but not for dates or contexts. Could just be the way I wrote the tasks out, but it would be nice if these work correctly as I like using these shortcuts when I enter a task.
Nozbe Desktop for Windows – Projects
I live in projects. As a consultant who works on many different client projects and as a family man with many home projects, these are an essential part of my life and the GTD System. Nozbe Desktop for Windows really makes this easy as well. You can quickly add projects and rearrange them. You can filter them by broad categories. I keep them organized as Clients, Home, Outside Organizations I work with, and so on.
Again, the problem I have here is that you have to go to the bottom of the screen to control things, such as adding new projects or filtering projects. Nozbe, please move it to the top of the screen!
I must say that there are counters in the bottom-of-the-screen control bar. I like these. They show you how many projects you have, how many tasks you have open and completed. These are great information. The funny thing was that I went back to the web version of Nozbe and found that they were there too, but for some reason, I never noticed them. They really stand out in the Nozbe Desktop for Windows version. Nicely done!
Nozbe Desktop for Windows – Contexts
Contexts are usually the area that trips up people when they start tracking by way of the GTD method. In actuality they are really useful and easy. They are simply the where or “with what” that you need to execute the task. For example, phone calls, errands, at the computer and others are all ways to group tasks. It is another form of category that allows you to quickly execute a bunch of tasks across a lot of different projects together. Say for example, you are sitting down at the phone and want to make all of your calls first thing in the morning. By click into the Nozbe Desktop for Windows Contexts section, you can quickly call all the people from all of the various projects you have and get things done quickly. This is an excellent section of the software that allows you to power through tasks quickly.
The Nozbe Desktop for Windows makes this easy. Click on the Context and away you go. You can drag and drop to rearrange tasks, edit the tasks, and reschedule the tasks quickly and easily. You can add follow on tasks here too.
Nozbe Desktop for Windows – Calendar
Here is where I live. I setup my review of my day in the calendar section and each morning, I start with this section to see what tasks I missed yesterday, reschedule them for today, and re-prioritize my actions for the day.
Nozbe Desktop for Windows - the Calendar Section
This is my biggest complaint about the Nozbe Desktop for Windows: Drag and Drop does not work in this section!!! I want to quickly slide a task from yesterday to today and alas, it does not drag. I have to click into the task, click on the date, choose the new date (Could we add a “today” link on the popup calendar please?) and then save the task. Not a big deal, but not nearly as easy as drag and drop.
Nozbe Desktop for Windows – Summary
The Nozbe Desktop for Windows software is a step forward for the Nozbe portfolio, but it is interesting that while so many software solutions are striving to be Cloud-based, Nozbe is working to be desktop-based after having a successful cloud solution. I find this ironic. But, I understand that in order to round out their offerings they need this Windows (and Mac) desktop software.
So how do I like this solution? I have to say at first, I wasn’t sure I liked it. Probably this is because I am a daily user of the Nozbe web solution and it is much more polished and I am used to it. But as I work with the desktop version of Nozbe, I am finding it in some ways easier. The best thing is that I have a choice. I can use the desktop when I need to or when I am not on my computer, I can log into the web, or even use my Android phone. This allows me to manage my day from anywhere at anytime. Nozbe is so much a part of my life, I would be lost without it.
I use the email to Nozbe function a lot too and it is great to capture tasks in an email and forward them to Nozbe. Then when I open the Nozbe Desktop for Windows, I see the tasks waiting for me.
Overall, this is a nice software solution for anyone looking to manage their tasks or if you are starting to implement the GTD (Getting things Done) methods. Give it a try. If you don’t have an account, click below to get started.
Systemizer Mind Mapping Software Review
Mind Mapping Software from Systemizer
A key feature of the GTD Method is to use mind mapping software to plan out your high level goals. Say you have a goal in mind, but you do not know how to get there, then by using a mind mapping technique, your brain will quickly fill in the gaps between where you are and where you need to be in order to reach your goal.
You of course can do this by pencil and paper, but a more effective way is to use a mind mapping software which is designed for just that purpose.
A mind mapping software such as Systemizer can help ease the burden of developing these creative flows. The Systemizer Software will relieve your stress knowing that you have mapped out and systemized everything so you no longer have to worry because that’s what happens when you store all that information in your brain or on pieces of paper scattered all over the place or tucked away in files you’ll never open.
Get the Systemizer Mind Mapping Software now!
Systemizer Mind Mapping Software Features and Benefits
What we like about Systemizer is that there are a number of built-in features that help you to:
- Wipe Out Your “Analysis Paralysis”
- Keep You Focused on the Goal
- Streamline Work, Personal, and other Activities
- Manage Your Tasks
- Manage Your Projects
- Increase Your Productivity
- Systemitize Your Business or Personal, Work Related Processes
- Create Presentations Fast (this is really cool and makes great impressions!)
- Organize Your Thoughts and Information
- Use It To Create Your Own Business, Personal Dashboards
Mind Mapping Software Reviews
Here are some of the recent reviews of the Systemizer Mind Mapping Software:
“I just purchased. I am looking forward to getting myself organized in my business”
“I’ve run Buzans iMindMap for a few years now but never really scratched it’s potential and found it too overpowering. You’ve got it just about right I think and I’ve already created a process map far more complex than I’ve ever achieved in iMindMap and yet its simple!!”
“I’m very happy with my purchase”
“I am excited about this app because it was developed from an IM perspective which is really what is missing from other mind map solutions… And at this price its a no brainier to grab it.”
Get the Systemizer Mind Mapping Software now!
If you are serious about applying GTD principles in all areas of your life, not simply task management, then download this mind mapping software to help you prioritize your goals and plan how to best achieve them.
The New Systemizer Mind Mapping Software Lets You Create Stunning Systems & Mind Maps To Increase Your Productivity!
Get the Systemizer Mind Mapping Software now!
GTD Software Revew: Nozbe
My Life Before Nozbe
There is a point in one’s life where they simply have to stop and realize you have too much going on and too much falling between the cracks. Commitments are not being handled and your integrity has fallen to a dreadful level. This is where I was at when I discovered GTD or Getting Things Done.
There are many ways to apply GTD (Getting Things Done, the methodology by David Allen). You can use as simple as paper and pencil to create your various lists, or you can get sophisticated and use modern software. When you read the book Getting Things Done: The Art of Stress-Free Productivity
There are a multitude of software applications available and the old fashioned pencil and paper is not quite adequate. When I was looking for a good system to dedicate myself to, it was very difficult and confusing. So many systems look alike.
I am a Windows user, so a Windows application is a possibility, but what about when I am not at my computer? I needed an application that I could use with my phone, or even log into from someone else’s computer. Well that means I likely need a web-based application. That narrows the list a little bit.
After looking at varying GTD Software systems, I finally settled upon Nozbe. Nozbe was the application that seemed to fit the bill. First and foremost it followed the GTD method as defined by Mr. Allen very closely. Second, it was a web based application, which means I can access it from any Internet connected computer. Thirdly, it had the mobile apps I needed. When I first started using Nozbe, I was using an iPhone. Well guess what, there’s an app for that! Now however, I am using a Droidx and need an Android application. They fortunately just released the Android version of Nozbe.
A closer look at Nozbe
Let me introduce you to this GTD application that really made a huge difference in my life.
First of Nozbe works with the concept of Project. The projects contain tasks. Tasks can be assigned a duration, a due date and time, and a context. If the task is a key action, it can be flagged as a next action by simply clicking the star. Additionally, the Next Action flag is automatically activated for those tasks hitting their due date.
In setting up the projects you can group projects with a Label. So I have the higher level areas of my life, such as personal, work, health, family, etc. as labels. Under those labels, I have various projects. For example, under the Work label, I have a project for each of my clients and a project for my boss. So any delegated activities go in my boss’ project. Any actions I need to take for any client goes in the client’s project.
Nozbe Introduction Video
I stick with the GTD rule of only 1 or 2 actions are key to moving a project forward and so those become my next actions. Like pure GTD, there are no priorities. Instead you focus in on what is needed to advance the project.
The last aspect of Nozbe that I enjoy is that it has set me in motion for Taking Action! I find that having all of my to dos in a trusted system generates the focused action that I need to get things done.
Getting Nozbe
If you are looking to get organized once and for all, accomplish more things and move your life forward then you need to get Nozbe. The good news is you can try Nozbe out for free. So get into action now and give Nozbe a try.
Nozbe
GTD Tree Review
Taking a Closer Look at GTD Tree
There are many GTD Software out in the market today. We will be looking at more of these in depth in our Software Review section here on our blog. Today we took a look at GTD Tree to see just how it can fit into a GTD lifestyle.
About GTD Tree
Per their website, GTD Tree is an application intended for the management of tasks, projects, objectives, ideas, etc. according to GTD methodology by David Allen, which he introduced in the book Getting Things Done: The Art of Stress-Free Productivity
Working with GTD Tree was a little different as we work primarily with Nozbe and its web interface. So the first thing to keep in mind is that GTD Tree is a Windows application, pure and simple. It is designed for speed and efficiency.
The first thing we realized is that it is a keyboard driven application. Features such as the Insert key being the way to add tasks (hmm makes sense) and ctrl+s for saving are all great ways to work with the application. So many people are not into the point and click, but still work heads down with the keyboard and shortcuts, so this is a great application to satisfy that need.
The system works in true GTD fashion with a 50,000 foot level view of all of your projects and tasks.
From there you can drill down to the Project Detail:
And you can go to a Task View:
GTD doesn’t stop there though, you have several more panes that you can track things such as Goals, Ideas, and there is the essential Calendar pane. All of these come together to make a small and efficient application.
The whole context of GTD Tree follows the GTD Methodology quite closely. For example, the Inbox is a place where items are added using the Quick add function. This involves instant ideas, received tasks, comment, etc. which the user needs to quickly add to the list so that he/she may quickly revert to previous work while the items will be classed later. In conformity with the GTD methodology, this involves items with no decision as to whether and how will they be executed (no further action has been determined), therefore they are marked with Idea type (except cases where a project including tasks is added using Quick add) and set as the Unclear status.
Another great feature of the application is the Automatic Prioritization of tasks. Tasks are not assigned a value of “A”, “B”, or “C” by a judgement from the user. In the GTD Tree application, determining priority comes from the containers the task is in, that is, from the importance of the superordinate items (e.g. areas, projects) in which the tasks belongs, for the initial item. Using this method, GTD Tree automatically leads the user to fulfill tasks connected to the important areas and projects.
GTD Tree – Pros
The things we liked about GTD Tree were:
- Simple and Fast Data Entry
- Fast screen switching
- True Windows contexts
- The inclusion of Goals and Ideas as separate tasks
- The Contexts feature was exactly as we expected
- Being able to Tag projects and tasks
- The summary screen with statistics of tasks, projects, goals, and ideas
- The quick filtering of contexts in the Task list
GTD Tree – Cons
- Printing output needs a little format
- Although you can choose styles, th screens could be updated a bit more to have a more modern feel
GTD Tree - The Bottom Line
GTD Tree is a great Windows based task manager. Since can buy it for a single purchase price it will save you money in the long run. Most subscriptions are well over $100 a year. GTD Tree is only $39.00. It is however a Windows application and so the ownership of data backup and protection is on the user. If you are comfortable with backing up your data (ie. copying the data to another hard drive), then this is a quick and easy program to get your arms around. It will make you more efficient if you use it consistently.
Get GTD Tree Now!
Through a special arrangement with the developer, we can offer you a direct purchase of GTD Tree here. Click on the Order Now button to download your copy for only $39.00. Act now to avoid any price increases! GTD Tree is an application for tasks and time management based on Getting Things Done methodology. You can easily manage your projects, tasks, ideas and goals.
gtd tree
How I finally was able to Get Organized!
Before I was able to get organized
by Chris Shaul
Let mine share a story with you. This just over a year and a half ago. I was working hard to keep up with my busy job as a project manager for a global consulting firm. Additionally, I was moonlighting as a webmaster for a couple of clients. Additionally, I am involved in my religion and have an active family going a hundred different ways.
As such, I was really frustrated with myself that I couldn’t keep up with all the tasks that were coming my way. My wife accused me of being forgetful, but in reality, I just couldn’t track all of the details. I needed to get organized!
I diligently wrote down work tasks on a sheet by my computer as they occurred and that worked up to a point as I was at least hitting important client deliverables. But I saw time and again that my integrity was slipping. I would miss both important and minor tasks that I had committed to getting done.
I knew that my life was out of my control. I needed to make a drastic change. Fortunately, I had time to take a vacation and do some reflection on this. During the course of my vacation, I resolved to get more organized. I had to do so, or I was going to drown. Worse yet, I was losing the value of my word.
When I came back, I picked up a book that had been purchased a long time before, but never read. I guess timing is everything. This book was “Getting Things Done: The Art of Stress-Free Productivity by David Allen. It shows a method of how to get organized that allows you to group your life into projects, tasks, contexts and areas of focus. By capturing everything into a trusted system, you can gain more focus on your life and free up your mind. Freeing up my mind was a very important thing for me. I found I couldn’t focus. There was too much spinning in my head.
There was still a problem though. I didn’t have a trusted system that I could use to capture all of my tasks and commitments. Back in the 90’s I used a Franklin Planner and carried it everywhere. It seemed as if everyone used a Franklin to get organized. Nowadays, it is usually the Blackberry or iPhone that people carry. But most task lists are to simplistic for me. With so many different focus areas in my life, one list would not work.
When I found I could get organized
I don’t remember how I stumbled upon the solution, (it may have been a GTD Software Directory) but what a solution it was! I found Nozbe. Nozbe is a task and project management tool that is based on the Getting Things Done principles taught by David Allen. Nozbe is a web-based system that is accessible from any computer or Internet connected device designed to help you get organized easily. Additionally, you can send tasks to your list via email or through its iPhone app. I am eagerly awaiting the release of the Android app, as I carry a Droid.
So what was different? Well, in order to get organized once and for all, I started out creating categories of my key areas of focus, my work, my family, my temple, my side-work, and my goals. Within each of these areas I created my projects for these areas. For example, in my work category, I have a project for each client I am working with. In some cases, I have multiple projects for the client. Mr. Allen defines a project as two or more related tasks, so in his world, you can have a lot of projects. I try to define them logically so that I can get organized on the page as well as in my mind.
For my family category I have a project for my wife one for my son. My Goals category has short, medium and long term goals, including a project called Manifest for those items I wish to manifest into my life. I also have a bucket list tracked as a project as well. These all contribute to how I was able to get organized.
As I define tasks for clients, my wife, or anyone else, I enter them into Nozbe. I love the shortcut methods that they have built in, so I can simply email my task list with something such as “Pick up the new light switches at the hardware store today! #home” This will put the task into my Home project and the exclamation mark will mark it as a Next Action (a key task that needs to be performed in order to move the project forward), and the keyword today will flag the date on the task. I can either enter this directly into the web app. Or if I am out and about (and lacking an Android app), I can email it to my task list on my phone.
Once able to get organized, I was a changed person
I realized after about a month of using Nozbe, that I finally got organized. It was a great feeling. I find myself drifting from being diligent to being less on top of things. I find that when this happens, I need to do a review of my commitments and complete things that I didn’t mark complete and catch myself up on open project tasks that I have not documented. This happens about once a week, which ironically is the time period David Allen recommends for doing a weekly review. I find I need it to regain my focus, clear my mind and ensure that I am tracking all my open tasks.
Now after a year and a half of using Nozbe and following the GTD methods, I am much more confident that I am getting my commitments handled and I have regained my integrity with those around me. I was finally able to get organized!
