One of the most profound concepts of GTD: “Your head is for having ideas not for holding them” – David Allen
I ran across this video today of David Allen, the founder of the GTD Method. He gave a TED talk about GTD and how to clear your mind. In it he talks about improving your psyche using GTD principles. Interesting to watch. Even if you are already using GTD, you will both pick up some new concepts and it will bring the old ones back to you anew.
Please post your comments and let us know how you are using GTD?
Here is an older David Allen Seminar video providing his insights on the GTD method. Even though I’ve read the book and listened to his tapes, I still picked up some great things on this video. He was speaking to employees of Google.
Watch it and see if you didn’t pick up anything new. I’m sure you will learn from it.
There are often heated arguements about which is the best GTD Software. Some people like one or another tool. Some would argue that the features of this software is better than that software.
I use Nozbe, but is it best? This is probably a matter of personal preference. It works well for me, but for other people, they may prefer Remember the Milk, or Evernote, or something else. Perhaps it is not software at all. Perhaps there is a preference towards paper and folders.
Personally, I think you should try out different tools and methods and see which resonates with you. Most systems have a free trial, so give them a try. If you do not know what software solutions are available, check out our GTD Software Directory for ideas.
To answer the question definitively, the creator the the GTD method spoke on this impromptu video and discusses the best tool. Take a look at the video and you decide.
David Allen on which is the Best GTD Software or Tool
While I usually write about various software and how they work within GTD, this is a bit different. Tonight I discovered how to combine two loves; GTD and eating. I discovered how to use a GTD Software to track my “must-visit” restaurants While browsing the website foodnetwork.com, I ran across a great idea. What if you can keep track of all of the restaurants you want to visit within your GTD software tool? Okay, I know it is probably not an original thought, but I discovered that a good GTD software tool and a little technique can put you on the road to food exploration and adventure.
As you may know, I use Nozbe as my primary GTD software tool. One of the great features in Nozbe is the ability to create a new task entry via a Twitter direct message. Although I’ve known about this feature for a while, I really have not found a way to make it useful in my life. Nozbe also has a number of other ways to get a task into a project task list, such as email or via a mobile app. Tonight, however, was one of those “ahaaa” moments where it all comes together. Let me explain.
First off, I found a great tool for finding restaurants that have been featured on the Food Network. You put in a location and it gives you a Google map of the various restaurants that have been highlighted on one of their shows. This is great, as I found a lot of restaurants in Los Angeles near me to try out. But how do I keep track of them?
I keep much else in my life in Nozbe, so I figured that I should create a project in Nozbe called “Restaurants”. I then clicked on the Tweet link from the Food network page highlighting that restaurant. This opened a new window where I could compose my message.
To send to Nozbe’s tasks, you simply send a Direct Message (or DM).
In the Twitter message window, I deleted the extra stuff added by the food website (like the @foodnetwork notification and some extra wording) and just left in the name of the restaurant and the link back to the page. I added the words “DM Nozbe” at the beginning and #Restaurant at the end of the message. Then I sent it. A couple minutes later, I had a task entry in Nozbe with the name of the restaurant and the link, all within my Restaurants folder.
If you use Nozbe, you quickly become familiar with some short codes that they have. #projectname is a short code to add the name of the project. So I used #Restaurant at the end of the tweet to put it directly with my restaurant entries. Here is a sample tweet:
So now I have found not only a way to keep track of restaurants I must try, but I have also found a way to make the Nozbe Twitter integration worthwhile. There are articles I need to read, there are gmail emails that I must refer back to, and there are various websites that I want to follow up on. This can be done via a Twitter direct message to my Nozbe account. To facilitate this, I have also installed the Google Chrome plugin “Just Tweet this” that allows me to send any page that I’m on to a twitter post. The key thing to remember is that this is not posting to my twitter roll, rather I am sending it to Nozbe via the “DM Nozbe” command + any project I want to append at the end of the message. Very cool!
We recently reviewed the Nozbe Desktop and found it to be a useful tool for managing your activities. While we still love the web version of Nozbe, we are finding that more and more, we are using the Desktop tool, especially since they just released an update that allows more drag-and-drop functionality.
If you can get your Nozbe Desktop downloaded today, the company is having a drawing as follows:
“The requirements and prizes are as follows: download on 23rd the application from Mac App Store, send us (Nozbe) a screenshot confirming this and we’ll add you to the list of lucky “Nozbe supporters” and from all of you we’ll give away yearly Nozbe accounts – up for grabs are: 1 Nozbe Business Account, 3 Nozbe Team Accounts, 5 Nozbe Family Accounts and 10 Nozbe Personal Accounts. Plus all winners get Nozbe T-shirts Details soon on Facebook and our blog. Stay tuned and mark your day in the calendar – Mac App Store – Wednesday, May 23rd.”
Be sure to send screenshots of your purchase to [email protected] to be eligible for the drawing!
Mac users please note: the application is compatible with Mac 10.6 and 10.7 – not 10.5 (let us know if you need it!) and has both the Japanese and English version enabled and works beautifully in both languages. New languages (Spanish, Polish and German) are in the works and will be there with the next update.
Nozbe Desktop for Mac Video
Here is a video walk through of the Nozbe Desktop for Mac:
Mind Mapping Software from Systemizer
A key feature of the GTD Method is to use mind mapping software to plan out your high level goals. Say you have a goal in mind, but you do not know how to get there, then by using a mind mapping technique, your brain will quickly fill in the gaps between where you are and where you need to be in order to reach your goal.
You of course can do this by pencil and paper, but a more effective way is to use a mind mapping software which is designed for just that purpose.
A mind mapping software such as Systemizer can help ease the burden of developing these creative flows. The Systemizer Software will relieve your stress knowing that you have mapped out and systemized everything so you no longer have to worry because that’s what happens when you store all that information in your brain or on pieces of paper scattered all over the place or tucked away in files you’ll never open.
Systemizer Mind Mapping Software Features and Benefits
What we like about Systemizer is that there are a number of built-in features that help you to:
- Wipe Out Your “Analysis Paralysis”
- Keep You Focused on the Goal
- Streamline Work, Personal, and other Activities
- Manage Your Tasks
- Manage Your Projects
- Increase Your Productivity
- Systemitize Your Business or Personal, Work Related Processes
- Create Presentations Fast (this is really cool and makes great impressions!)
- Organize Your Thoughts and Information
- Use It To Create Your Own Business, Personal Dashboards
Mind Mapping Software Reviews
Here are some of the recent reviews of the Systemizer Mind Mapping Software:
“I just purchased. I am looking forward to getting myself organized in my business”
“I’ve run Buzans iMindMap for a few years now but never really scratched it’s potential and found it too overpowering. You’ve got it just about right I think and I’ve already created a process map far more complex than I’ve ever achieved in iMindMap and yet its simple!!”
“I’m very happy with my purchase”
“I am excited about this app because it was developed from an IM perspective which is really what is missing from other mind map solutions… And at this price its a no brainier to grab it.”
If you are serious about applying GTD principles in all areas of your life, not simply task management, then download this mind mapping software to help you prioritize your goals and plan how to best achieve them.
The New Systemizer Mind Mapping Software Lets You Create Stunning Systems & Mind Maps To Increase Your Productivity!
Get the Systemizer Mind Mapping Software now!
My Life Before Nozbe
There is a point in one’s life where they simply have to stop and realize you have too much going on and too much falling between the cracks. Commitments are not being handled and your integrity has fallen to a dreadful level. This is where I was at when I discovered GTD or Getting Things Done.
There are many ways to apply GTD (Getting Things Done, the methodology by David Allen). You can use as simple as paper and pencil to create your various lists, or you can get sophisticated and use modern software. When you read the book Getting Things Done: The Art of Stress-Free Productivity there is an excitement. Immediately you want to get started and get your life organized. The problem is determining which application you should use for tracking your projects, your tasks, your contexts, and your calendar.
There are a multitude of software applications available and the old fashioned pencil and paper is not quite adequate. When I was looking for a good system to dedicate myself to, it was very difficult and confusing. So many systems look alike.
I am a Windows user, so a Windows application is a possibility, but what about when I am not at my computer? I needed an application that I could use with my phone, or even log into from someone else’s computer. Well that means I likely need a web-based application. That narrows the list a little bit.
After looking at varying GTD Software systems, I finally settled upon Nozbe. Nozbe was the application that seemed to fit the bill. First and foremost it followed the GTD method as defined by Mr. Allen very closely. Second, it was a web based application, which means I can access it from any Internet connected computer. Thirdly, it had the mobile apps I needed. When I first started using Nozbe, I was using an iPhone. Well guess what, there’s an app for that! Now however, I am using a Droidx and need an Android application. They fortunately just released the Android version of Nozbe.
A closer look at Nozbe
Let me introduce you to this GTD application that really made a huge difference in my life.
First of Nozbe works with the concept of Project. The projects contain tasks. Tasks can be assigned a duration, a due date and time, and a context. If the task is a key action, it can be flagged as a next action by simply clicking the star. Additionally, the Next Action flag is automatically activated for those tasks hitting their due date.
In setting up the projects you can group projects with a Label. So I have the higher level areas of my life, such as personal, work, health, family, etc. as labels. Under those labels, I have various projects. For example, under the Work label, I have a project for each of my clients and a project for my boss. So any delegated activities go in my boss’ project. Any actions I need to take for any client goes in the client’s project.
Nozbe Introduction Video
I stick with the GTD rule of only 1 or 2 actions are key to moving a project forward and so those become my next actions. Like pure GTD, there are no priorities. Instead you focus in on what is needed to advance the project.
The last aspect of Nozbe that I enjoy is that it has set me in motion for Taking Action! I find that having all of my to dos in a trusted system generates the focused action that I need to get things done.
If you are looking to get organized once and for all, accomplish more things and move your life forward then you need to get Nozbe. The good news is you can try Nozbe out for free. So get into action now and give Nozbe a try.